If you handle sensitive information about customers and staff, or keep confidential files regarding deals and accounts for your company, it’s imperative to keep these private details private from the eyes of anyone. It doesn’t matter if it’s because of malicious actors gaining access to email accounts belonging to employees or by stealing usernames and passwords, there are various techniques that sensitive information could be exposed. To ensure the security of your business information, take a look at four solutions to restrict access to electronic documents and avoid any breach.
Use security measures such as two-factor authentication encryption, encrypted files, the latest antivirus software, malware scans and auto-logout to ensure your electronic files are secure exactly the same way as physical records. To lessen the possibility of loss or theft, you can also utilize secure cloud storage or network drives.
Another way to ensure that no one is the unauthorized use of electronic documents is to require a signature electronically before anyone can view the documents. This is an increasingly sought-after feature that allows companies to verify the identity of their employees before they grant them access to their personal documents. It also ensures maximum security for documents as any changes are immediately detected.
Custom permissions can you can look here help achieve a higher level of security by permitting managers to control how sensitive files are opened, printed and copied. A file can be also restricted in terms of the kind of changes it can undergo, such as changing the font or design. A examine trail can be added to restricted files, which allows administrators to track user activity and to identify any modifications that are not authorized.
